Office Manager

We are on the hunt for a meticulous Office Manager to join our team in GREENWICH, Connecticut. In this role, you will handle a diverse range of administrative and financial tasks that are key to our office's smooth operation. You will be responsible for managing travel arrangements and calendars, processing invoices, and assisting with overseeing of our payroll and HR system.

Responsibilities:

• Coordinate travel arrangements and manage schedules for efficient time management.
• Process incoming invoices and establish a systematic approach for handling payments, ensuring timely and accurate financial transactions.
• Keep accurate records of expenses and review financial statements to ensure accuracy.
• Prepare payments for approval and execution, complying with company policies.
• Assist in setting up appointments, including medical, family activities, and other professional engagements.
• Maintain precise records of office expenses and liaise with the accounting department for accurate financial reporting.
• Maintain a detailed list of vendors and their payment instructions, ensuring smooth transactions and relationships with external partners.
• Assist with oversight of the company’s payroll and HR system, ensuring all employee records are up-to-date and payroll is processed accurately.
• Demonstrable experience in an Office Manager role or similar administrative position
• Strong skills in Customer Service, dealing with queries and complaints efficiently and professionally
• Proficient in Administrative Office tasks, including managing office supplies, organizing company records, and facilitating communication between departments
• Experience with Expense Reporting, including tracking company expenditures and preparing financial reports
• Proficiency in Data Entry, ensuring accurate and efficient input of information into company databases
• Excellent organization and multitasking abilities
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Familiarity with office management software and procedures
• High school diploma; additional qualifications in Office Administration are a plus