Theatre Coordinator | Palm Springs Plaza Theatre| Part Time
Oak View Group:
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.
Position Summary:
The Theatre Coordinator (Part Time) at Palm Springs Plaza Theatre is responsible for handling the everyday administrative tasks associated with the theater and its logistics. This position will also assist with the planning and implementation of programming and will aid in the successful operation of other scheduled events as directed.This position provides administrative support to the Executive Staff of the Theatre; which includes the SVP GM and Directors and may interact with the Board of Directors.
Palm Springs Plaza Theatre Administrative Office: 201 N Plam Canyon Drive
Suite 210Palm Springs, CA 92262
This role pays an hourly rate of $28 to $30.
Benefits for PT roles: 401(k) savings plan and 401(k) matching.
This position will remain open until April 18, 2025.
About the Venue:
Palm Springs Plaza Theatre
The Palm Springs Plaza Theatre (PSPT) has an impressive role in the history of Palm Springs. The theatre’s iconic identity was established on its opening to the public in 1936 with the world premiere of the Oscar-winning George Cukor film, Camille, with its legendary star, Greta Garbo, who allegedly slipped into the back of the theatre after the lights went down.In addition to being a movie theatre, it was also the venue for nationally-broadcast radio theatre programs by such luminaries as Bob Hope, Bing Crosby, Jack Benny, and Amos ‘n’ Andy.
Over the decades, the building has deteriorated, and the Plaza Theatre Foundation has been established to raise funds in order to support the City of Palm Springs’ effort to fully restore the historic theatre.
Our goal is to prepare this one-of-a-kind community facility for a “Next Act” by replacing or restoring most systems, installing new seats, sound, and lighting, adapting the structure to meet current ADA requirements, and providing the theatre with modern facilities needed to provide Palm Springs and the Valley with a venue accessible and affordable for everyone. Exciting new developments include:
The Palm Springs Plaza Theatre restoration project is now underway. Woodcliff Construction of Los Angeles has been hired to oversee the comprehensive renovation of the historic building. The restoration work will take approximately one year to complete, allowing the Plaza Theatre to open in 2025.
The City of Palm Springs has asked the Palm Springs Plaza Theatre Foundation to expand its mission beyond the restoration itself and to then operate the theatre once it is reopened. The Foundation is continuing to raise funds to support this renovation and also provide startup costs once it is completed.The Foundation has already raised approximately $15M but must raise at least $10M more to cover the construction costs and contingencies plus startup expenses.
The Plaza Theatre will once again become a major economic driver for the City, generating millions in economic activity and will bring hundreds of visitors and locals per week to the downtown to see quality entertainment. The Foundation has partnered with Oak View Group to bring diverse high-quality programming.
When restored, the Plaza Theatre will be the only place available for the entire community to come together and utilize it as an affordable community venue showcasing diverse programming for all people, local youth organizations, promoting multicultural programming in film, music, live theater, education, comedy, and entertainment for all.It will also support and serve nonprofit organizations like the Palm Springs International Film Festival, ONE-PS, the Jessie O. James Desert Highland Unity Center, LGBTQ+ organizations, Arts groups, modernism-related events, our senior population, and many others.
Responsibilities:
Responsibilities and Duties- Helps to plan, coordinate, and implement PSPT programming as directed.
- Manages PSPT correspondence to include answering phone calls, messages, and E-mails in a prompt and professional manner.
- Assists in the coordination of event staff and volunteers for PSPT events.
- Works closely with clients, patrons, and staff to provide consistent, timely delivery of high quality services.
- Demonstrates superior customer service, integrity, and commitment to innovation, efficiency and fiscally responsible activity.
- Utilizes social media to promote all PSPT events.
- Works flexible schedule, including evenings and weekends as needed to assure program success.
- Completes in a timely manner all daily reports, weekly reports, coding and financial reports, purchasing and requisition orders, and other reports as directed.
- Assists with client concierge, contracts, and invoicing.
- Coordinates and/or files/ secures film rights for both internal and external programming.
- Coordinates with Palm Springs Plaza Theatre Foundation Board and Marketing and Resource Development for the creation and dissemination of PSPT promotional materials.
- Contributes to the overall success of PSPT by performing all other essential duties as assigned.
Qualifications:
Desired Qualifications and Skills- Administrative and Reception esperience of 2 to 4 years with 1 year supporting Executive Level Employees
- Exceptional interpersonal communication skills
- Exceptional oral and written communication skills
- A working knowledge of various computer software applications, including word processing and database applications
- Proficiency in Microsoft Office Suite
- Experience with Adobe Creative Suite
- Experience in social media management
- Exceptional ability to handle cash responsibly
- Exceptional ability to coordinate and communicate with multiple departments
- A strong understanding of administrative and basic financial processes
- Some food service experience
- Knowledge of health codes and ABC guidelines
- A background in film and/or theater
- Must be 21 or older
- Must be able to lift at least 50 Lbs.
Strengthened by our Differences. United to Make a Difference:
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence.Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer:
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.