[ref. q3511724] Robert Half - Administrative Assistant

We are offering a contract to hire employment opportunity for an Administrative Assistant in Irvine, California. This role is primarily focused on assisting with trade and marketing data processing, encompassing heavy document management and file organization, along with data entry and processing tasks.

Responsibilities:

• Handle daily data entry tasks related to contracts and trades in line with internal policies and procedures
• Coordinate and schedule various dropships as per requirements
• Manage all paperwork related to bill of landing reconciliation with outside terminals
• Communicate with counterparties regarding notices and missing information
• Process "Delivery Completion Loads" at the end of the month
• Track General Terms & Conditions (GTC’s) and identify the processing agent for future queries
• Close all transactions and movements upon completion
• Scan and organize documents for easy retrieval
• Create spot trades at specified locations after confirmation is received from the Trade & Marketing Department
• Handle all general Trade & Marketing notices, such as Product Outages, Holidays Closures, etc.
• Send any additional loads to the scheduled list as required • Minimum of 3 years of experience in an administrative role
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Experience in handling inbound and outbound calls
• Strong customer service skills
• Familiarity with data entry tasks
• Excellent email correspondence skills
• Proven ability to schedule appointments effectively
• High school diploma or equivalent qualification
• Excellent written and verbal communication skills
• Strong organizational skills and ability to multi-task
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills.