Billing Clerk

We are offering a long-term contract, potential contract to hire employment opportunity for a Billing Clerk in the construction industry, located in Benicia, California. The workplace will require managing a variety of tasks related to customer invoicing, project coordination, and administrative duties.

• Accurately and efficiently process customer credit applications
• Keep customer credit records up-to-date and accurate
• Handle customer inquiries and resolve any issues
• Keep track of customer accounts and take necessary actions
• Set up invoices as per customer requirements and in PENTA
• Keep track of invoice reports, identifying missing invoices, unsent invoices, and pending invoices
• Coordinate project activities, including but not limited to meetings, agendas, and note-taking
• Add crew members to the weekly roll-up and update billing information
• Generate bid folders and invoices
• Assist in the generation of regularly scheduled reports
• Answer questions and fulfill requests for information
• Support multiple project handling
• Carry out various administrative duties like filing, typing, copying, binding, and scanning
• Draft letters and emails on behalf of other office staff
• Maintain both computer and manual filing systems
• Handle sensitive data in a confidential manner.
• Proficient in Data Entry, with a keen eye for detail and accuracy.
• Advanced knowledge of Excel, including the ability to create and manage spreadsheets.
• Previous experience in the Construction/Contractor industry is preferred.
• Ability to manage multiple tasks and prioritize effectively.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Proven track record of meeting deadlines in a fast-paced environment.
• Ability to work independently as well as part of a team.
• Strong mathematical skills to ensure accurate billing processes.
• Experience with billing software and other related computer programs is a plus.
• Knowledge of basic accounting principles will be advantageous.
• High school diploma or equivalent; further education in finance or related field will be a plus.
• Willingness to comply with all company, local, state, and federal financial regulations.