Pawtucket - Payroll Specialist
Overview:
Join an industry leader at Encore Fire Protection, a full-service fire protection company dedicated to safeguarding lives and property across the Northeast. With over 1,400 employees and 40,000 customers from Maine to Pennsylvania, we deliver cutting-edge fire suppression, sprinkler systems, and alarm solutions.
Our mission? To be the best fire protection company the industry has ever seen—and we need a Payroll Specialist who shares our commitment to excellence!
Who You Are:
A specialist in the truest sense—highly skilled in payroll processes. If you’ve never worked in a payroll-related role before or if you’re not a numbers person, this job isn’t for you. We follow a weekly payroll schedule for over 1,400 employees across multiple states and job sites, often with prevailing wage requirements.You’ll need to take quick ownership of our process and use your experience to identify ways to improve efficiency.
What You’ll Do:
- Ensure paychecks are accurate and distributed on time. This includes receiving, confirming, and processing employee hours, calculating wages and salaries, and issuing paychecks.
- Accumulate and reconcile timecards across multiple offices in New England, making sure reported hours are properly coded to the correct job.
- Maintain employee files with sensitive information such as pay rates, vacation balances, and changes in pay.
- Serve as a point of contact for employees to research and resolve any payroll-related issues in a timely manner.
- Handle benefits, payroll deductions, garnishments, and levies.
- Prepare and file federal and state payroll tax deposits and returns, and issue tax forms to employees.
- Collaborate with the HR team on special projects as needed.
What You’ll Bring:
- 2+ years’ experience in a payroll-related role, ideally in the construction industry.
- College degree preferred but not required—we value experience and skills that make you a great fit for the role over formal education.
- Experience with multi-state payrolls, certified payroll, and prevailing wage compliance is highly desirable.
- Microsoft Excel proficiency (you know your way around formulas, pivot tables, and data analysis), and experience with payroll systems like SAGE.
- A problem-solving attitude, with the ability to handle payroll discrepancies and employee inquiries quickly and professionally.
- A deep commitment to accuracy and an unwavering attention to detail.
- A team player with a can-do attitude who’s always willing to put in the extra effort to ensure the job gets done right.
Why You’ll Love It Here:
At Encore, we’re all about creating a dynamic culture where success thrives, and every team member feels energized by the positive impact we make on people’s lives every day. Here’s what you can look forward to:
- Competitive salary based on your experience, plus a performance-based bonus.
- Be part of a fast-growing company with a mission to make a real difference in fire protection.
- Opportunities for growth and development as we continue to expand across the Northeast.
- Results-driven mindset where we work smarter, not harder, and your contributions are always noticed.
- Dress for the day’s objectives—jeans most days, suits when necessary. Plus, you’ll receive Encore gear as a new team member.
- Fun perks like daily snacks, coffee, and weekly office lunches in a culture that fosters idea-sharing and innovation.
- Access to leading-edge web-based tools to boost productivity.
- Comprehensive benefits, including participation in a Fidelity 401(K) with employer match, Blue Cross medical, dental, and vision coverage, and a company-paid life insurance policy of $50,000.
Encore Fire Protection is an Equal Opportunity Employer.
Encore Fire Protection is an E-Verify Employer.
As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate based on gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.