Executive Assistant

Executive Administrative Assistant (Contract-to-Hire)

We are seeking a detail-oriented and proactive Executive Administrative Assistant for a contract-to-hire opportunity in Menlo Park, CA. The ideal candidate will provide high-level administrative support to executives and ensure seamless day-to-day operations.

Key Responsibilities:

• Manage scheduling, calendars, and meeting coordination for leadership.
• Handle confidential correspondence, communications, and documentation with discretion.
• Prepare and edit reports, presentations, and other key business materials.
• Coordinate travel arrangements, including itineraries and expense reporting.
• Serve as a liaison between executives and internal/external stakeholders.
• Monitor project deadlines and assist with prioritizing tasks for efficiency.
• Perform general office duties, including file management and supply inventory.

Required Qualifications:

• Proven experience in executive administration or a similar role.
• Proficiency in Microsoft Office Suite and CRM applications.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to adapt to a fast-paced work environment and manage competing priorities.

Preferred Skills:

• CAP certification or similar credentials.
• Advanced expertise in Excel and experience with ERP systems.

Industries of Note: Ideal candidates will have relevant experience in sectors such as business services, healthcare, professional services, or technology.

This role offers the opportunity to transition to a permanent position based on performance. Apply today to join a dynamic and supportive team!