[ref. e64970917] Receptionist - San Francisco

Job Overview:

As a vital part of our team, you will help maintain smooth daily operations, ensuring visitors and internal staff have the support they need for a successful and efficient work environment.

Key Responsibilities:

• Greet visitors, clients, and employees in a warm and professional manner.
• Answer and direct phone calls using a multi-line phone system, taking accurate messages when necessary.
• Manage the company’s front desk operations, including maintaining cleanliness and organization of the reception area.
• Assist with scheduling appointments, booking meeting rooms, and coordinating staff calendars.
• Distribute incoming mail, packages, and other deliveries, as well as handle outgoing mail.
• Provide general administrative support such as data entry, filing, faxing, and photocopying.
• Ensure compliance with company security protocols by checking in guests and issuing visitor badges as needed.
• Serve as the go-to person for inquiries and provide accurate information about the company, products, and services.
• Assist with special projects or tasks as assigned by management.

• Qualifications:
• Experience: Prior experience in a receptionist, front desk, or customer service role is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or equivalent tools is required. Familiarity with phone systems and scheduling software is a plus.
• Communication Skills: Exemplary verbal and written communication skills, with a professional phone etiquette.
• Interpersonal Skills: Friendly, approachable demeanor with strong customer service skills and the ability to work well with diverse teams and individuals.
• Organizational Skills: Excellent ability to prioritize tasks, manage time effectively, and handle multiple responsibilities in a fast-paced environment.
• Problem-Solving: Proactive mindset with the ability to troubleshoot and resolve challenges efficiently.
• Professionalism: Reliable, punctual, and able to maintain a high level of discretion and confidentiality.

** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-9504105738**