Accounts Payable Specialist - Kirkland
Robert Half Kirkland
We are searching for an Accounts Payable Specialist to join our team in Kirkland, Washington, United States. The role offers a contract to hire employment opportunity, where you will be tasked with managing invoices, tracking payments, and maintaining accurate records in the accounting systems.
You will also play a crucial role in ensuring compliance with state and local reporting requirements.
Responsibilities:
- Oversee the precise and timely processing of invoices through review, approvals, and payment for multiple entities into different systems
- Accurately and consistently code invoices and credit card purchases in the general ledger.
- Coordinate internal processes for the initiation and oversight of vendor payments via check, ACH, or wire payment.
- Ensure the accounts payable master list is updated regularly to prevent missed payments by proactively contacting vendors.
- Engage with accountants about accruals during the accounts payable period closing.
- Conduct research and respond to internal and external client requests to resolve accounting queries.
- Collaborate with the Accounting team to generate monthly reports.
- Ensure compliance with State and Local reporting requirements, including WA sales & use tax filings.
- Handle the maintenance of a current W-9 database for 1099 requirements and complete annual 1099 reporting.
- Contribute to reporting and process improvements within the team and across the organization, documenting updated processes.
- Possess in-depth knowledge and understanding of Accounts Payable (AP) processes and procedures
- Proficiency in Yardi software is a plus
- Advanced skills in Microsoft Excel including pivot tables, vlookup, and macros
- Strong analytical skills and attention to detail for accurate data management
- Excellent communication skills for effectively liaising with vendors and internal departments
- Ability to maintain confidentiality and exercise discretion in handling sensitive financial information
- Proven capability to work efficiently in a high-volume, fast-paced environment
- Ability to work independently as well as collaboratively within a team
- Proven problem-solving skills and ability to handle multiple tasks simultaneously
- Previous experience in an Accounts Payable role is desirable
- Bachelor's degree in Finance, Accounting, or a related field is preferred.
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