Executive Assistant

This position is located in Chicago, Illinois. This is an onsite position, Monday-Friday 8:00am-5:00pm.

Benefits: Medical, Dental, Vision, 401k, Paid Holidays, 20 days PTO

Responsibilities:

• Oversee the organization and management of CFO and Chief Legal Officer's schedules
• Prepare and assemble digital materials for Board Meetings
• Handle the logistics for Board Meetings, such as arranging meeting location, food, ground transportation, and lodging
• Coordinate Meetings/Relations, including the preparation of presentations and arrangement of travel accommodations.
• Serve as a point of contact and manage the organization of meeting spaces and materials for property tours.
• Process Expense reports for the CFO and Chief Legal Officer.
• Oversee event management, including organizing fundraisers and conferences.
• Maintain business and personal mailing lists.
• Over see Office making sure items are in tock and vendor management.
• Requires at least 2-3 years of experience working with executive level management in a fast-paced, changing organization.
• Associate degree (A.A.) or equivalent from a two-year college or technical school preferable; or four to six years related experience and/or training; or equivalent combination of education and experience.
• Requires the ability to adjust to change, to be a self-starter, multi-tasking, and organizational skills.
• Requires knowledge of commercial leasing, property management and construction terminology.
• Requires the ability to communicate verbally and written.
• Need to have experience and understanding of all Microsoft Office Applications.
• Ability to prepare and assist in presentation of PowerPoint applications.
• Ability to assist, work and interact with a public company’s board of directors.
• Ability to travel to conferences when needed to help maintain schedules and anticipate needs of attendees.
• Notary Public for State of Illinois