Front Desk Coordinator
Robert Half Poway
As the Front Desk Coordinator, you will be the first point of contact for visitors, clients, and partners, representing the organization with enthusiasm and professionalism. You will manage front desk operations, provide administrative support, and contribute to the smooth day-to-day functioning of the organization's office.
Your role will be instrumental in creating a welcoming environment while supporting the team’s commitment to providing quality education initiatives in the community.
Key Responsibilities- Greet and assist visitors in a polite and friendly manner, handle incoming calls, and manage reception area operations.
- Perform clerical duties, including data entry, filing, calendar management, and correspondence.
- Coordinate meeting room schedules, boardroom bookings, and internal and external appointments.
- Assist with planning and logistics for community outreach events, workshops, and internal team events.
- Act as the liaison between incoming inquiries and the appropriate staff or department, ensuring prompt responses.
- Monitor office supplies, coordinate service requests, and ensure the office environment is well-maintained and organized.
- High school diploma or equivalent required; associate or bachelor's degree preferred.
- Minimum of 2 years of experience in a front desk, receptionist, or administrative coordinator role. Nonprofit experience is a plus.
Skills:
- Excellent interpersonal and communication skills (verbal and written).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management tools.
- Strong organizational and time management skills with the ability to multitask effectively.
- A warm, approachable demeanor with excellent customer service skills.
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