[ref. e39504916] Santa Fe Springs - HR & Payroll Coordinator

The ideal candidate is highly organized, detail-oriented, and able to manage a variety of administrative and HR tasks for a workforce of 75–95 employees.

Key Responsibilities

• Correct and adjust timecards for 75-95 employees as needed.
• Update and maintain reports for weekly and semi-monthly payroll, 401K contributions, year-end reporting, and audits.
• Track and update PTO policies, including vacation, sick leave, and bereavement.
• Calculate and process wages for both prevailing wage and non-prevailing wage jobs monthly using various Excel workbooks.
• Share commission reports with the sales team after accounts payable completion and resolve any discrepancies.

• Create and update job descriptions and post them to job boards, including LinkedIn, Indeed, and the company website.
• Review and screen applicants; generate scripts for screening calls, document outcomes, and schedule interviews.
• Participate in on-site interviews, provide feedback to hiring managers, and assist with hiring decisions for the installation team.
• Generate offer letters, manage onboarding documents, run background checks, and ensure all new hire equipment is ready by coordinating with IT.
• Process onboarding documents (I9, E-Verify, W4) and provide CA-required notices and the company handbook to new hires.
• Facilitate communication with union representatives and apprenticeship training programs when necessary.

• Administer documents related to workplace injuries, workers’ compensation, and root cause investigations.
• Investigate employee relations issues (e.g., performance management, harassment) and provide findings to managers with recommendations.
• Manage COVID exposures, suspected cases, and necessary follow-ups according to local and CDC guidelines.
• Coordinate and conduct job evaluations twice a year, ensuring specialized job evaluations for each role.
• Maintain an updated roster of vaccinated employees.
• Plan and coordinate 8-10 company events annually as part of the event planning committee.
• Respond to employee reviews on platforms like Glassdoor and encourage employees to share feedback.
• Arrange space-saver certification for the installation team, including booking classes and travel.
• Manage offboarding paperwork and conduct exit surveys for departing employees.

• Lead the open enrollment process using ADP TotalSource and answer any benefit-related questions throughout the year.
• Manage open enrollment for Aflac plans and assist with FSA and supplemental health plan questions.
• 3+ years of experience in HR and payroll administration.
• Proficiency in ADP or similar payroll systems.
• Strong knowledge of California labor laws and payroll regulations.
• Excellent communication, organizational, and multitasking skills.
• Experience with Excel and data management.