Receptionist
Robert Half San Francisco
We are offering a short term contract employment opportunity for a Receptionist in San Francisco, California. In this role, you will be a pivotal figure in our office operations, managing office bookings, maintaining schedules and calendars, and ensuring a seamless experience for partners and clients.
This role is primarily based at a desk, with a backup provided for breaks and lunches.
Responsibilities:- Manage the booking requests for 25 office spaces using Manhattan One.
- Greet and receive partners or clients, ensuring reservation details are accurate.
- Handle room configurations and setups for different occasions.
- Oversee catering or food ordering for office events and meetings.
- Maintain up-to-date schedules and calendars, ensuring efficient office operations.
- Answer and transfer calls on a multi-line phone system, maintaining detail-oriented communication at all times.
- Accept and sort mail, as well as handle deliveries.
- Handle sensitive and/or confidential documents and information with discretion.
- Communicate with managers and clients on job or deadline issues.
- Take on additional projects as assigned, exhibiting adaptability and initiative. • Proficiency in scheduling and calendar management
- Familiarity with 'About Time' software
- Understanding of medical coverage policies
- Knowledge of hiring processes
- Experience in receptionist duties
- Ability to answer and transfer calls efficiently
- Experience in partnering with other departments for smooth operation
- Ability to handle deliveries and manage inventory
- Experience in monitoring and managing attendance
- Knowledge of configuration management
- Experience in handling reservations
- Familiarity with backup technologies
- Experience in arranging catering for meetings and events
- Excellent written communication skills
- Proficiency in multi-line phone systems
- Experience in switchboard operations
- Ability to manage pantry and snacks efficiently
- Experience in sorting incoming mail
- Ability to setup conference rooms for meetings
- Experience in handling confidential documents
- Knowledge of company perks and benefits
- Basic understanding of banking operations
Robert HalfSan Francisco
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