Facilities Coordinator

We are offering a short term contract employment opportunity for a Facilities Coordinator at our location. As a Facilities Coordinator, you will play a significant role in the management of our facilities, with responsibilities such as monitoring inboxes, issuing purchase orders, and ensuring proper waste disposal.

• Monitor and respond to emails promptly
• Create and close work orders as necessary
• Issue Purchase Orders for the procurement of goods and services
• Generate reports to track performance and progress
• Handle Ad Hoc requests from various departments
• Acknowledge all inquiries from clients and collect work orders
• Organize and file department files, work orders, and other paperwork submitted by vendors
• Ensure activities outside the building such as waste disposal and recycling are carried out properly
• Follow instructions, short correspondence, and memos, and ask questions to clarify understanding
• Respond to inquiries or complaints from clients, co-workers, and supervisors in a detail-oriented manner
• Use existing procedures to solve straightforward problems, with a limited opportunity to exercise discretion
• Deliver output by following defined procedures and processes under close supervision and guidance. • Excellent communication skills to effectively interact with all levels of the organization
• Proficiency in managing office functions and procedures for smooth operations
• Experience in supervising employees and contractors to ensure tasks are completed correctly and on time
• Ability to manage vendors, including negotiating contracts and handling paperwork
• Experience with drafting, sending, and organizing correspondence
• Ability to perform ad hoc financial tasks, such as budgeting and expense tracking
• Track record of monitoring progress and implementing methods for improvement
• Proficiency with monitoring tools to ensure optimal facility performance
• Strong client relations skills to ensure satisfaction and address any issues promptly
• Proficiency in Microsoft Office Suites, including Word, Excel, and PowerPoint
• Experience with closing procedures, ensuring all tasks are completed at the end of the day
• Knowledge of SAN - Storage Area Network, and its relevance to facilities management
• Experience in facilities management, including maintenance, repairs, and upgrades
• Ability to handle complaints and work orders in a timely and detail oriented manner
• Previous role as a Facilities Coordinator or similar position is preferred
• High School diploma or equivalent is required
• Experience with maintaining department files and records
• Experience in issuing purchase orders and managing inventory
• Familiarity with specific products and services is a plus.