Executive Assistant

This role is based in Verona, Wisconsin, United States.

Responsibilities:

• Coordinate and manage the calendar of the CCO, including scheduling meetings, deadlines, and overseeing team calendars.
• Facilitate effective internal communication and ensure smooth information flow within the teams.
• Take lead on key initiatives, track progress, and collaborate with various teams to ensure deadlines are met.
• Proactively anticipate and address potential roadblocks.
• Manage marketing initiatives, including social media content creation, internal campaigns, and tradeshow organization.
• Evaluate the success of marketing activities by measuring ROI and coordinate with the headquarters.
• Organize and assist with company events, both on and offsite.
• Coordinate and arrange travel for team members, ensuring all necessary documents are in place.
• Contribute to fostering a positive and collaborative team environment.
• Assist sales and service teams as required, contributing to team goals and projects.
• Leverage CRM and other administrative tools to maintain accurate customer records and resolve inquiries.
• Ensure all operations are in compliance with ISO requirements and objectives. • Proficiency in Customer Relationship Management (CRM) software is necessary for efficient client handling and data management.
• Demonstrable experience in administrative office duties is required to ensure smooth operations.
• Ability to coordinate schedules effectively is crucial for managing the executive's time.
• Experience in coordinating appointments is required to maintain an organized and efficient work environment.
• Proficiency in answering multi-line phone systems is necessary for managing external communication.
• Excellent email communication skills are required to facilitate detail oriented and efficient correspondence.
• Experience in arranging travel, including flight and accommodation bookings, is necessary for seamless executive travel arrangements.