Office Manager For The National Institutes

Resume Limit: 3 pages

The Administrative Support Specialist will independently provide executive-level administrative and operational support to the Clinical Center's Office of Financial Resource Management. The role involves coordinating various administrative, procurement, and organizational tasks to support the office's mission and deliverables.

Key Responsibilities:

• Manage travel arrangements, meeting coordination, and documentation (e.g., agendas, minutes, reports).
• Oversee expense reconciliation, project planning, and budget tracking.
• Provide administrative support for program workflows, including correspondence, reports, and data entry.
• Maintain calendars, databases, and shared documentation; ensure accurate record-keeping.
• Coordinate and process procurement requests, office supply orders, and property management.
• Assist with recruitment, timekeeping, and performance management processes.
• Develop spreadsheets, prepare presentations, and support special projects as needed.
• Ensure compliance with federal policies and procedures, including property and budget management.

Required Skills:

1. Executive-level support and organizational skills
2. Expense reconciliation and project management
3. Travel planning and logistical coordination
4. Meeting coordination and minutes preparation
5. Calendar management and communication

Technical Proficiency:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• SharePoint
• Concur
• ITAS

Preferred Background:

• Field of Study: Health and Medical Administrative Services

The ideal candidate will demonstrate exceptional attention to detail, organizational skills, and the ability to manage multiple priorities efficiently. A proactive approach to problem-solving and a strong commitment to supporting the organization's goals are essential.