Receptionist

We are offering a short-term contract employment opportunity for a Receptionist in Palo Alto, California. In this role, you will be the first point of contact for our organization. Your primary tasks will include answering and directing calls, managing conference rooms, and ensuring their detail-oriented appearance.

Responsibilities:

• Efficiently handle incoming calls and direct them appropriately.
• Ensure the detail-oriented appearance of conference rooms is maintained.
• Manage the coordination of conference rooms for meetings and events.
• Responsible for replenishing conference room snacks and beverages.
• Utilize Microsoft Word, Excel, and Outlook for data entry and email correspondence.
• Schedule appointments and organize files as needed.
• Deliver exceptional customer service at all times.
• Perform other receptionist duties as required.
• Minimum of 1 year of experience as a Receptionist or in a similar role
• Proficiency in answering a multi-line phone system
• Demonstrated ability in providing exceptional customer service
• Experience in data entry and maintaining accurate records
• Skillful in email correspondence
• Strong interpersonal skills and ability to interact professionally with all levels of staff and guests
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in organizing files and maintaining an efficient filing system
• Ability to schedule appointments and manage calendars effectively
• Familiarity with standard receptionist duties, including greeting guests and handling queries
• Experience in answering inbound calls promptly and professionally
• Must be able to multitask effectively in a fast-paced environment