Administrative Coordinator - Robert Half

This role requires excellent communication, multitasking, and time-management skills to support team members and maintain smooth internal processes.

Key Responsibilities:

• Administrative Support: Provide day-to-day administrative support, including managing schedules, coordinating meetings, and maintaining records.
• Communication: Serve as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Documentation: Prepare, proofread, and edit documents, spreadsheets, presentations, and reports as needed.
• Scheduling and Coordination: Organize team calendars, book travel arrangements, and ensure timely completion of assigned tasks or projects.
• Data Entry and Maintenance: Maintain databases and track financial, personnel, or project-related files to ensure accurate record-keeping.
• Office Operations: Oversee office supplies inventory, ensure functionality of office equipment, and liaise with vendors for maintenance or procurement.
• Compliance Coordination: Assist in ensuring compliance with company policies, deadlines, and confidentiality standards.
• Event Planning: Assist in preparing for team or regional events, including coordinating logistics and managing materials.
• Special Projects: Support ad hoc projects and collaborate with various departments as assigned.

Preferred Qualifications:

• Experience in supporting multiple stakeholders in a fast-paced, professional environment.
• Familiarity with project management tools or CRM systems.
• A proactive attitude with a focus on continuous improvement.

Work Environment: This position is office-based, with occasional remote work depending on organization needs and policies. The Administrative Coordinator will report to the department manager, district director, or relevant supervisor to support organizational and operational priorities.

ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, Answering Inbound Calls, Budget Processes, Calendar Management, Communication