Administrative Assistant I - CAFL Springfield

Overview:

The Administrative Assistant I supports the office by opening and closing cases, filing, faxing, photocopying, and scanning documents, and providing telephone coverage for the office.

We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.

Our Values

Courage • Accountability • Respect • Excellence

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.

AGENCY OVERVIEW

CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.

OFFICE OVERVIEW

Team members work diligently to help and support CAFL clients to achieve their legal and life goals.

Springfield is best known for being the birthplace of basketball and the home of Theodor Geisel, better known as “Dr. Seuss.”

POSITION OVERVIEW

The Administrative Assistant I supports the office by opening and closing cases, filing, faxing, photocopying, and scanning documents, and providing telephone coverage for the office.

This is a full-time (35 hours/week) position. The Administrative Assistant I reports to the Supervising Administrative Assistant III.

Qualifications:

MINIMUM ENTRANCE REQUIREMENTS

Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:

Substitutions:

• An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Applicants must also have access to a personal computer with home internet access sufficient to work remotely.

QUALIFICATIONS/SKILLS

The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.

• Strong communication, organizational and detail skills;
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;
• Flexibility, and strict adherence to confidentiality;
• Typing skill of 50 to 60 wpm preferred;
• Familiarity with advanced Word formatting and editing, and Microsoft Excel;
• Legal office experience a plus; and,
• Foreign language skills are strongly preferred.

Responsibilities:

RESPONSIBILITIES

An Administrative Assistant I in this office will support a team of attorneys by:

• Opening and closing out cases;
• Maintaining open case files;
• Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
• Filing, faxing, photocopying, and scanning large volumes of documents;
• Providing telephone and reception services;
• Communicating effectively with internal and external contacts at all levels, and across all diverse and underrepresented groups;
• Filing, scanning and shredding of closed cases; and
• Other duties as assigned.

EEO Statement

Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net