Office Assistant

This is an immediate start working Monday to Friday from 10 am to 2 pm. Some days you will be working 8:30 am to 5 pm. Being flexible is important and can start immediately.

Responsibilities:

• Handling communication through phone calls
• Filing and organizing charts to ensure easy accessibility and accuracy
• Scanning and photocopying documents as required
• Using MS Office to manage, organize, and update relevant data
• Performing receptionist duties, including managing incoming phone calls and directing them to the appropriate department or personnel
• Handling and sorting incoming U.S. mail and FedEx deliveries, ensuring they reach the appropriate employees
• Dispatching outgoing mail in a timely and accurate manner
• Ordering office supplies as needed and managing the existing inventory to ensure smooth office operations
• Keeping track of office equipment and arranging for maintenance or repairs when necessary
• Implementing basic office skills to effectively perform daily tasks and duties.
• 1+ year of office experience.
• Excellent communication skills, both written and verbal
• Proficient in using Microsoft Word and Microsoft Outlook
• Proven ability to manage a multi-line phone system effectively
• Demonstrated customer service skills with the ability to resolve queries and issues efficiently
• Experience in data entry with high levels of accuracy and attention to detail
• Capable of organizing files and maintaining an efficient filing system
• Ability to work independently and as part of a team
• High level of professionalism and strong work ethic
• Flexibility to work part-time hours as required