Administrative Assistant III

This position is expected to operate with supervision from a manager. As directed, this position will require you to support other departments to fulfill the immediate requirements of the firm.

• Oversee all aspects of administrative operations, including records management and data storage.
• Backs up other team members as needed.
• Support and maintain comprehensive information systems for seamless documentation and data flow.
• Assist in coordinating special projects and events, including logistics and scheduling.
• Lead the execution of operational tasks to improve the efficiency of administrative functions.
• Streamline workflows and contribute to the enhancement of overall productivity.

• Ensure reception operations maintain high standards of client and visitor service.
• Answer incoming calls professionally, managing inquiries and escalating issues when necessary.
• Coordinate meeting room reservations, setups, and technology checks to ensure functionality.
• Manage office facilities, including liaising with vendors for maintenance and ensuring compliance with safety standards.

• Ensure compliance with data protection regulations in the handling of information systems.
• Oversee secure record-keeping and proper documentation processes.
• Conduct regular audits of data entry processes to ensure accuracy and completeness.
• Input, support and maintain client and vendor contracts in the database, ensuring accuracy and compliance.

Work Environment

This position will work in a typical office environment, mostly located indoor with windows. The office contains office equipment resulting in equipment noise. This position will be working in a shared office space with other colleagues and may experience frequent interruptions, conversations, or other background noise.