Administrative Assistant II

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant I in Los Angeles County with the following duties:

Key Responsibilities:

• In accordance with established procedures, perform a variety of routine and non-routine administrative, clerical, and data collection tasks for supervisor
• Maintain executive appointment schedule by planning and scheduling meetings, conferences, teleconferences.
• Perform various administrative, clerical, data collection, data entry, and report writing tasks
• Receive direction from immediate supervisor in completing non-routine assignments
• Scan, fax and bind documents, reports, and proposals as required
• May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
• Distribute reports as directed by immediate supervisor
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files.
• Answer telephone, take and relay messages, screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
• Capable of planning office staffing space, collaborating directly with department Sr. staff to plan and execute all aspect of office expansion/internal moves to assure spacing for all staff.
• May coordinate physical space requirements for the supervisor. Initiates requests for computers and telephones as appropriate
• May represent immediate supervisor at project-related or other meetings as directed
• Contribute to the advancement of TDG's goals through commitment to productive collaboration with all stakeholders
• Perform other responsibilities associated with this position as may be appropriate

Requirements

Minimum Required Qualifications:

• Proficiency in Microsoft Office Suite of software
• Demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software
• Experience in creating PowerPoint presentations
• Good written and oral communication, organizational, and interpersonal skills
• Self-starter, multi-tasker
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Flexible attitude to changing conditions
• Accountable and dependable to follow through with tasks/project
• Handles all matters in strict confidentiality
• Special projects as needed
• Maybe required to work past regular work shifts as needed

Education and Training Qualifications:

• High school diploma (or equivalent)
• 5+ years of relevant work experience, preferably 10 years of experience

• Salary Range: $43,000-$48,000
• Medical, Vision, & Dental – 100% covered for the employee*
• Life and Disability Insurance
• 10.5 days of Vacation pay (Accrued)
• 6 days of Sick pay (Available Immediately)
• 10 days of Holiday pay (9 Holidays, 1 Personal Day)
• 3% Employer Contribution 401k (After 1 year of service)
• Monthly Stipend for Cell Phone
• Laptop for work purposes