Payroll Administrator

To apply to this hybrid role, please send your resume to John Sadofsky at john.sadofsky@roberthalf.c0m

You know what’s awesome? Chicago Summer. You know what else is awesome? A high-paying job that respects your work-life balance so you can enjoy your Summer. This role has perks that are unmatched by its competitors. Plus, this position doubles as a fast-track career advancement opportunity as they prefer to promote from within.

Job Description

We are seeking an outgoing and motivated individual to join the team as a Payroll Administrator based out of Chicago office. This individual will oversee the processing of multi-country and multi-state payrolls (US), maintaining related records, and developing and documenting various policies and procedures.

• Manage and implement internal and external payroll processes and procedures;
• Effectively track payroll activities such as review of leave of absence payments, retroactive payments, bonuses, new hires, and terminations;
• Reconcile payroll prior to payroll preview and validate confirmed changes;
• Actively administer entries including but not limited to taxation for new hire, new direct deposit information, address updates, and other administrative duties as assigned;
• Coordinate closely with Human Resources to ensure that benefits and other withholdings are reflected accurately in payroll records;
• Identify the accounting treatment of complex transactions related to payroll and provide sound advice on the matter;
• Coordinate efforts between payroll, Human Resources, and other departments to ensure proper flow and maintenance of employee data;
• Work with third party payroll providers to ensure compliance with federal, state, local and international tax and wage laws;
• Respond to tax notices, wage orders, and governmental correspondences;
• Ensure that all monthly, quarterly and annual payroll tax filings are met;
• Support various external, payroll and agency audits, both domestic and international;
• Audit year-end employee tax documents including T4s, W2s, and P60s;
• Generate payroll reports as needed;
• Coordinate payroll funding requests with Accounting;
• Respond to employee inquiries concerning payroll ensuring high customer satisfaction;
• Assist with special projects as needed.

Qualifications:

• 1-3 years relevant experience in global payroll administration;
• Working knowledge of general payroll protocols, accounting principles, laws, taxes, and best practices;
• Comprehensive experience on multi-state tax jurisdiction set-ups and analysis;
• Excellent written and interpersonal communication skills;
• Ability to maintain confidentiality and security of data;
• Self-motivated individual with a high level of attention to detail;
• Strong team player with exceptional work ethic.

To apply to this hybrid role, please send your resume to John Sadofsky at john.sadofsky@roberthalf.c0m