Administrative Coordinator

This role offers a contract to hire employment opportunity.

Responsibilities:

• Ensure the office is open on time and that the parking lot is clear for use
• Manage and respond to email correspondence and phone messages promptly
• Efficiently handle incoming phone calls and relay messages as necessary
• Welcome and sign in visitors, providing them with necessary assistance
• Assist with program orientation sign-ups and answer questions related to the programs we offer
• Oversee janitorial and facilities services to ensure a clean and organized office environment
• Foster effective relationships with vendors and manage their services
• Ensure office and break room supplies are well stocked, tracking inventory and placing supply orders when needed
• Coordinate meetings including setting up and breaking down conference rooms
• Assist human resources with administrative tasks such as job postings, resume screening, interview coordination, background checks, reference verification, and onboarding schedules for new hires
• Utilize Microsoft Word, Outlook, Raiser's Edge, and Excel to maintain organized employee files and perform other administrative tasks as required.
• Must possess proficiency in Microsoft Word, Outlook, Excel, and Basic Office Skills.
• Demonstrated proficiency in the use of the "Raiser's Edge" software is essential.
• A minimum of two plus years of administrative experience, preferably in the non-profit sector.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Ability to work independently and as part of a team.
• High degree ability to handle confidential information.
• Proven problem-solving skills and a detail-oriented mindset.
• Ability to work in a fast-paced, deadline-driven environment.
• Demonstrated ability to manage multiple projects simultaneously.
• Experience in data management and record-keeping.
• Knowledge of standard office administrative practices and procedures.

Please contact Hayley Master about this amazing opportunity at 215.568.4580 and reference Job #03720-0013068066