[ref. u33913700] Executive Assistant

We are offering a contract to hire employment opportunity for an Executive Assistant in Bridgeville, Pennsylvania. In this role, you will be part of our team, providing essential support in a dynamic environment. You will be responsible for handling a variety of administrative tasks, including coordinating travel, managing schedules, and preparing reports.

Responsibilities:

• Prioritize and manage incoming emails and phone calls to ensure effective communication within the team.
• Prepare necessary documents for meetings to facilitate smooth and productive sessions.
• Coordinate travel arrangements, ensuring all details are accurately handled for seamless business travel.
• Answer phones and emails promptly, providing excellent customer service and maintaining professional relationships.
• Schedule meetings, managing calendars to avoid conflicts and ensure efficient use of time.
• Prepare reports, compiling and analyzing data to support decision-making processes.
• Record meeting minutes, ensuring all key points and decisions are documented for future reference.
• Perform basic bookkeeping tasks, maintaining accurate financial records for the team.
• Use skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks effectively and efficiently.
• Proven experience as an Executive Assistant or similar role
• Proficiency in using ADP - Financial Services for payroll and benefits management
• Experience with Cisco Webex Meetings for virtual communication and collaboration
• Familiarity with the Concur system for travel and expense management
• Experience with CRM for customer relationship management
• Proficiency in using the Kronos Timekeeping System for workforce management
• Ability to use About Time for mobile resource management
• Strong calendar management skills, with the ability to schedule and prioritize meetings and appointments
• Excellent communication skills, both verbal and written, for effective correspondence
• Experience in managing conference calls, including scheduling, hosting, and follow-up processes
• Ability to handle correspondence professionally and confidentially
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks
• High level of discretion and confidentiality
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.