[ref. g9550524] Robert Half - Executive Assistant

This role offers a contract to hire employment opportunity.

Responsibilities:

• Manage and optimize the use of the executive team's calendar, prioritizing tasks effectively.
• Plan and coordinate business and private events, ensuring they are executed seamlessly.
• Arrange and coordinate travel logistics, including reservations and personal appointments, for the executive team.
• Prepare executives for professional meetings and events by gathering necessary information and creating necessary documents.
• Handle payments for vendors, draft preparation documents, and create itineraries.
• Communicate with the office team to supervise ongoing projects and act as an Operations Manager for the business.
• Schedule and supervise outside contractors/vendors working onsite.
• Serve as a confidante to the executive team, maintaining a high level of discretion and professionalism.
• Proactively contribute to events and special projects as needed, anticipating needs and offering support.
• Utilize skills in Calendar Management, Event Planning, Administrative Assistance, and Microsoft Office Suites to perform tasks effectively.
• Minimum of 3 years of experience as an Executive Assistant or in a related role.
• Proven expertise in calendar management and scheduling.
• Demonstrated ability in event planning and coordination.
• Strong administrative assistance skills, including filing, correspondence, and report preparation.
• Proficient in Microsoft Office Suites, including Word, Excel, PowerPoint, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• High level of professionalism and strong interpersonal skills.
• Attention to detail and problem-solving skills.
• Bachelor's degree or equivalent work experience.