Event Planner Advanced (>6 years)
Robert Half New York
We are seeking an Event Planner with advanced experience to join our team in New York. This role provides a long-term contract opportunity within the event planning industry. The successful candidate will be responsible for planning and executing a range of events, leading teams, and interacting effectively with both internal and external stakeholders.
Responsibilities:- Plan and execute events of various sizes and complexities, ranging from 10 to 500 attendees.
- Create and manage project plans and budgets for each event.
- Lead and direct teams working on event planning and execution.
- Manage all aspects of events including site selection, vendor negotiation, and contract administration.
- Collaborate and interact effectively with internal business partners such as Food Services, Audio Visual, Security, and Facilities.
- Provide strategic input and recommendations on event development.
- Coordinate total logistics including menus, setup, decor, audio visual, and creative writing for invitations.
- Oversee the management of hotel bookings and travel arrangements for attendees.
- Coordinate the design and development of event websites and promotional materials.
- Manage the registration process and coordination of speakers, giveaways, entertainment, and activities. • Possesses more than 6 years of experience in Event Planning
- Demonstrates excellent customer service skills
- Exhibits strong management and planning abilities
- Has knowledge of budget processes
- Is proficient in using 'About Time' software
- Showcases excellent logistics and security skills
- Has experience in consulting
- Is capable of managing and updating websites
- Can manage facility and travel arrangements
- Is skilled in graphic design and printing
- Can effectively coordinate with business partners
- Has experience in project planning and contract administration
- Understands various facets of event planning
- Has experience in marketing promotions
- Demonstrates creative writing skills
- Is knowledgeable in audiovisual technology
- Understands attrition in event management context
- Has experience in vendor negotiation and proposal development
- Is familiar with the Request for Proposal (RFP) process.
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