Executive Assistant

The role requires coordination with both internal staff and Board members and includes managing confidential communications and cross-departmental collaboration.

• Efficiently handle the CEO's calendar management, travel plans, budget monitoring, and scheduling priorities.
• Draft correspondence and communications on behalf of the CEO for various organizational events and donor outreach.
• Ensure seamless collaboration with internal executives and staff to enhance efficiencies and support the CEO's office.
• Oversee procurement, payment requests, and credit card reconciliations in a timely and efficient manner.
• Prepare and compile relevant materials for the CEO's meetings, events, and social engagements.
• Manage CEO's memberships with select organizations, including tracking renewals and memberships.
• Coordinate and prepare materials for Board and Committee meetings, serving as the primary point of contact for Board members.
• Organize and maintain Board and Governance documents, including managing demographic data and tracking online votes.
• Coordinate and lead special projects on behalf of the CEO, working closely with internal departments and external consultants.
• Maintain a high level of discretion in handling sensitive and confidential information, managing delicate situations involving Board members, executives, and other stakeholders professionally.
• Proven proficiency in ADP
• Financial Services, with the ability to manage and organize financial data effectively.
• Extensive knowledge and experience in using Cisco Webex Meetings for seamless virtual communication and collaboration.
• Familiarity with Concur for efficient management of travel and expenses.
• Demonstrated ability to use CRM (Customer Relationship Management) software for tracking interactions with clients, customers, and sales prospects.
• Experience with Kronos Timekeeping System for accurate tracking of employee time and attendance.
• Proficiency in using About Time, particularly in managing mobile resources.
• Skilled in Calendar Management, with the ability to schedule and coordinate meetings, appointments, and events.
• Excellent communication skills, both written and verbal, with the ability to convey information clearly and effectively.
• Experience in managing and coordinating conference calls, ensuring smooth and efficient communication among different parties.
• Ability to handle correspondence, including drafting letters, making phone calls, and managing emails professionally and efficiently.