Office Manager

The Office Manager will play a key role in creating a positive work environment and will handle everything from office supplies management to scheduling and facilities coordination.

Responsibilities:

• Oversee general office operations, ensuring efficiency and organization.
• Manage office supplies inventory and place orders as needed.
• Handle day-to-day administrative tasks, including filing, data entry, and document preparation.
• Answer and direct phone calls, emails, and other correspondence.
• Organize meetings, prepare agendas, take meeting notes, and follow up on action items.
• Coordinate office logistics, including scheduling, event planning, and managing meeting rooms.
• Assist with onboarding new employees, including setting up workstations and preparing materials.
• Handle travel arrangements and itineraries for employees as needed.
• Process incoming and outgoing mail and packages.
• Assist with basic IT support and troubleshoot office technology issues.
• Collaborate with other departments to ensure smooth communication and workflow.
• Manage office cleanliness and ensure maintenance needs are addressed promptly.
• Serve as the primary point of contact for office-related inquiries.
• Maintain office filing systems, both physical and digital.
• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to manage multiple tasks simultaneously and meet deadlines.
• Strong interpersonal skills and the ability to work well with employees at all levels.
• Problem-solving and decision-making abilities.
• High level of discretion and confidentiality when handling sensitive information.
• Bilingual (English/Spanish)