Executive Assistant

Exceptional organizational skills, an eye for detail, and the ability to prioritize in a changing environment are necessary to succeed in this role.

Responsibilities:

1. Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
2. Prepare internal and external corporate documents for team members and industry partners.
3. Coordinate executive’s schedule and ensure it is followed and respected, acting in a gatekeeper role.
4. Schedule meetings and appointments and manage travel itineraries.
5. Maintain an organized filing system of paper and electronic documents.
6. Uphold a strict level of confidentiality.
7. Reach out to staff, board members, and others on the executive's behalf as needed.
8. Develop and maintain a system for monitoring expenses and managing receipts.

Requirements:

1. Proven experience as an executive assistant or other relevant administrative support experience.
2. Excellent MS Office knowledge and English proficiency.
3. Outstanding organizational and time management abilities.
4. High level verbal and written communication skills.
5. Ability to multitask and prioritize daily workload.
6. Discretion and confidentiality.
7. High School degree; additional qualification as personal assistant would be considered an advantage.
8. Experience with scheduling, budgeting, and payroll.
9. Knowledge of office procedures and communication protocol.

The successful candidate will be proactive, meticulous, and efficient while maintaining a warm and professional demeanor. If you are able to handle a fast-paced environment with a high degree of accuracy and confidentiality, we would like to meet you.