Administrative Assistant
Robert Half New York
We are offering a contract to hire opportunity for an Administrative Assistant in New York, New York. The role is within the legal industry and is primarily based onsite. As an Administrative Assistant, you will be providing support to our legal team, including but not limited to attorneys and associates.
Responsibilities:
- Assist attorneys with editing and formatting legal documents
- Schedule and organize Zoom meetings and manage the office calendar
- Handle mailing tasks, including using FedEx and scanning documents
- Manage expense reporting and time entries
- Utilize MS Office 365, specifically Microsoft Excel, Word, PowerPoint, and Outlook
- Answer inbound calls and handle both inbound and outbound email correspondence
- Make travel arrangements and lunch reservations as needed
- Perform data entry tasks and maintain customer service standards
- Use Hummingbird DM for document management
- Assist with document signing through Adobe and DocuSign
- Maintain a high level of organization and attention to detail in all tasks. • Possess at least 3 years of experience in an Administrative Assistant role within the legal industry
- Proficient in answering inbound and outbound calls
- Demonstrated excellence in customer service
- Proficient in data entry tasks
- Experience in managing email correspondence professionally
- Proficient in using Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
- Ability to schedule appointments efficiently and accurately
- Experience with Hummingbird DM and MS Office 365 software
- Proficient in making travel arrangements and handling book travel tasks
- Experience in coordinating catering needs for meetings and events
- Ability to prepare and manage expense reports
- Experience in document scanning and formatting
- Proficient in using Microsoft Excel for data management and analysis
- Familiarity with handling sensitive and confidential information with discretion
- Excellent written and verbal communication skills
- Ability to multitask, prioritize, and manage time effectively
- Strong organizational skills with attention to detail
- Ability to work independently and as part of a team.
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