Executive Assistant

The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines.

Responsibilities:

• Manage and coordinate executive schedules, including arranging meetings and appointments.
• Handle administrative tasks such as processing invoices, receipts, and documents related to expense reports.
• Act as a trusted point of contact for internal and external stakeholders, providing communication and administrative support for key executive initiatives.
• Coordinate and manage executive meetings, including preparing necessary documentation and correspondence.
• Maintain accurate records in our CRM platform, including updating information and generating reports as needed.
• Assist in the organization and coordination of departmental events, projects, or company-wide initiatives.
• Schedule interviews and facilitate monthly administration meetings as directed.
• Support the coordination of all operational issues for executive-level meetings, programs, events, or conferences.
• Assist with special projects as necessary, providing administrative and clerical support.

The ideal Executive Assistant candidate should have a Bachelor's degree or equivalent combination of education.

Other requirements for the Executive Assistant position include and are not limited to:

• 4+ years of C-Level and/or board experience
• Non-profit or higher education industry experience preferred
• Experience with meeting management, travel arrangements, event planning
• Expert-level proficiency with Microsoft Office Suite and other basic software tools, with a particular emphasis on Outlook proficiency.
• Strong written and verbal communication skills and demonstrated ability to clearly and effectively communicate across all levels.
• Proficiency supporting and collaborating with executive staff.

Interested candidates should reach out to Devin Camp at 267-703-6911 and reference JO#03720-0013094870