Part-Time Office Manager

We are offering a long-term contract employment opportunity for a Part-Time Office Manager in Philadelphia, Pennsylvania. The Part-Time Office Manager chosen candidate will play an integral part in maintaining our office operations and handling various administrative tasks in a dynamic work environment.

Responsibilities:

• Oversee and manage vendor payments and communications effectively
• Handle and log Design Vendors' samples efficiently
• Organize and communicate for office events, seminars, and training sessions
• Record and distribute meeting minutes for in-person gatherings
• Manage Human Resources employee files and other confidential documents meticulously
• Administer daily office operations and ensure a smooth workflow
• Handle incoming and outgoing mail and packages in a timely manner
• Undertake additional administrative tasks and projects as required
• Utilize various software systems including Accounting Software Systems, CRM, Dentrix Dental Software, Concur, and others to streamline office operations
• Conduct tasks related to Accounts Payable (AP) and Accounts Receivable (AR) and handle inbound calls professionally when necessary.
• Proficiency in Accounting Software Systems
• Experience with ADP - Financial Services
• Skilled in using Concur
• Familiarity with CRM systems
• Knowledge of Dentrix Dental Software
• Proficiency in 'About Time' software
• Proven experience with Accounting Functions
• Understanding of Accounts Payable (AP)
• Experience with Accounts Receivable (AR)
• Ability to manage Answering Inbound Calls
• Previous experience in a similar role as Office Manager is preferred
• Excellent communication and organizational skills
• Ability to work part-time hours
• Ability to maintain confidentiality
• Strong multitasking abilities and attention to detail.

Please contact Hayley Master at 215.568.4580 about this opportunity and reference Job #03720-0013069063