Admin Assistant - Contract
Human Resources Assistant - Contract - San Antonio, TX
About our Client:Our client is a nonprofit organization that serves as the leadership and governing body for the region's workforce development system. They are responsible for over $100 million dollar budget consisting in local, state, and federal funds. The mission is Working to Strengthen the regional economy by growing and connecting talent pipelines to employers.
General Description:Under the direction of the Director of Workforce Services, performs complex programmatic and technical work in the implementation and administration of workforce programs and initiatives. Work involves assisting in the planning, development, implementation, follow up and reporting of programs, grants, special initiatives, and projects.
Provides guidance, consultative services and technical assistance to service providers and contractors. Works under general supervision with moderate latitude for initiative and independent judgment. Performs other relevant duties as assigned.
Essential Duties and Responsibilities: This position includes four (3) primary responsibilities/functions:-
Supports the Director of Workforce Services on all high-priority grants, special initiatives, and handles assigned projects.-Research, compiles, and prepares various data for reports and analysis.-
Perform other duties as assigned.
Administrative/Contract Management:-As assigned, assists in the design, planning, development, and implementation of contracts, grants, projects, events, and special initiatives.-
Provides direct oversight of assigned projects and grants including their scope, deliverables, timelines, budgets, services, reporting and/or products, and performance.-
Requests, reviews, and assists in the approval of plans to be developed by vendors, subgrantees, service providers, and contractors to implement grants and projects.-
As required by each assigned initiative and under the direction of the Community Initiatives Manager, maintains contact with vendors, subgrantees, service providers, and contractors, and oversees the alignment of staffing, activities, and expenditures with related contracts.-
Develops policy and procedures, and provides technical assistance, clarifications, and guidance, and ensures project compliance with related rules, regulations, policies, and guidance.-Prepares, implements, and tracks technical assistance plans, and as needed, corrective action plans, and/or performance improvement plans.-
Ensures funds are expended efficiently and meet benchmarks, and that costs are reasonable, allowable, and justifiable.-
Generates and analyzes information, weekly, bi-monthly, monthly, or as required, related to project status, progress, objectives, deliverables, and goals.-
Prepares project reports to the Community Initiatives Manager, Chief Operating Officer, CEO, Board, and TWC, as requested/required, and may provide both verbal and written presentations.
Support of Internal Data Platforms & Reporting (applicable to #2)-Provide internal/in-house support to WSA regarding a variety of data platforms, data gathering/analysis, and reporting, including for example Cognito Forms, Cabinet, Info Maker, TWIST, WIT, Salesforce, and others as directed by the Director of Workforce Services and/or the Chief Operating Officer.-
Employ off-the-shelf data applications such as MS Excel, Tableau, relational databases software, SQL, SharePoint, or others, to assist in the ongoing management of WSA grants, special initiatives, and projects.
Other duties as assigned (applicable to #3)-As assigned, responsible for administrative oversight, including providing feedback for design, implementation evaluation, reporting of deliverables and outcomes, and promotion of other WSA initiatives.
Other Functions-Assists other program departments and performs related work based on needs of the organization at the direction of Chief Operating Officer and Director of Workforce Services.
GENERAL QUALIFICATIONS-To perform this job successfully, the individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE, SKILLS, and ABILITIES-Knowledge of local, state, and federal laws, rules, regulations, and policies applicable to workforce development.-
Ability to learn, respect, and contribute to the mission of WSA.-
Excellent ability to work appropriately with confidential and/or sensitive information.-
Strong organizational and time management skills.-
Ability to successfully manage multiple projects and balance multiple priorities while maintaining a positive outlook and to work effectively in a team environment.-
Moderate-to-high technical skills using MS Excel, Word, and relational database knowledge-
required.-
Effective communication (written and oral) and interpersonal skills.-
Proficiency in reading, writing, and speaking English is required.-
Bi-lingual: English/Spanish is helpful.
EDUCATION and/or EXPERIENCE-Bachelor's degree from an accredited four-year college or university is preferred. A minimum of three to four years of relevant experience with some experience as a member of a management team in a for- profit or non-profit environment. Familiarity with contract management of federal, state, local grants preferred.
OTHER QUALIFICATIONSMust be legally eligible to work in the United States.
Will require occasional in-region and out-of-region travel; Must have proof of valid driver's license and current auto insurance; must provide own transportation when on company business.
PHYSICAL DEMANDS and WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.See the Job Activity Requirements for the Essential Job Functions attached and description of the work environment.
Throughout the past 30 years plus, MMC, one of the most trusted names in workforce management services, has successfully delivered strategic solutions to large and small businesses in numerous industries.
We have built our reputation on partnering with our clients and candidates to achieve the desired results. Our recruiting professionals have extensive experience matching the right candidate, to the right client, for the right position. We provide the best opportunities to the most talented candidates in a multitude of industries.
MMC is a privately owned business with corporate headquarters in Irving, Texas. With 2,000+ employees, working in 40+ states, MMC is able to support all United States locations, and some international locations.
We appreciate your interest in reviewing this particular position and we encourage you to visit our website where you can always search and apply for opportunities at www.mmcgrp.com
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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.