Administrative Assistant - Robert Half

We are offering a long term contract employment opportunity for an Administrative Assistant in Newport Beach, California. This role primarily involves administrative tasks in a fast-paced environment, including attending to guests, handling mail, and managing office supplies.

Responsibilities:

• Greet and attend to guests at the front desk, ensuring a warm welcome and prompt attention to inquiries.
• Receive, sort, and distribute incoming mail to the appropriate recipients.
• Take responsibility for ordering office supplies and food to maintain a well-stocked and efficient workspace.
• Arrange and prepare conference rooms for meetings, including setting up necessary equipment and materials.
• Handle ad-hoc administrative tasks as needed to support the smooth operation of the office.
• Utilize Microsoft Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and communicate effectively.
• Answer inbound and outbound calls, providing excellent customer service to all callers.
• Perform data entry tasks, maintaining accuracy and attention to detail.
• Correspond via email professionally, responding to inquiries and communicating information as needed.
• Schedule appointments and meetings, ensuring efficient time management and avoidance of conflicts. • Minimum of 2 years of experience as an Administrative Assistant or in a similar role
• Proven ability to answer inbound calls promptly and with attention to detail
• Exceptional customer service skills, demonstrating a customer-centric approach in all interactions
• Proficiency in data entry tasks, with a focus on accuracy and speed
• Demonstrated experience in email correspondence, with clear and concise written communication skills
• Ability to handle both inbound and outbound calls with attention to detail
• Strong knowledge of Microsoft Excel, including the ability to create spreadsheets and perform basic calculations
• Proficiency in Microsoft Outlook, including managing calendars and setting up meetings
• Experience with Microsoft PowerPoint, including creating and editing presentations
• Competency in Microsoft Word, with the ability to draft letters and reports
• Proven ability to schedule appointments, manage calendars, and coordinate logistics for meetings.