People Operations Associate (Full Time, Contract)

Magic Spoon reimagines your favorite childhood breakfast into a high-protein, grown up cereal to power your days. Since launching in 2019, we've become one of the fastest growing DTC brands, Forbes called us "the future of cereal", TIME Magazine named us in their Top 100 inventions, and we’ve launched in cereal aisles nationwide in Target, Walmart, Kroger, Albertsons, & more.

This position requires a hands-on, proactive and detail-oriented professional who is able to handle office administration and contribute to fostering a positive workplace culture.

This is a full time contract role, with potential to extend to full time salaried position [to be discussed after 3mo in role]. This is a in-person/hybrid role (Tues, Weds & Thurs in office) based in Tribeca, NYC. Note that this role will have specific in-office timing expectations (to be aligned on with candidate) due to the office management responsibilities.

As People Operations Associate, you'll cover:

• Maintain a clean and organized office environment, including stocking the kitchen, tidying communal spaces and unloading dishwashers
• Manage all office operational needs, including weekly catering, merchandise, kitchen and office supplies inventory ordering & organization, and other administrative responsibilities
• Manage reception and guest & candidate experience in the office, including management of key card and guest access
• As required, work with cleaning staff & third-party office supply and service vendors, and office security & emergency preparedness
• Act as day to day point person with property/building management and subcontractors, ensuring the office is always in working order and up to code, resolving issues quickly
• Support People Operations Manager with office related onboarding and offboarding processes
• Oversee office and C-Suite team shipping accounts, receive, send, unpack and distribute mail and deliveries as necessary
• Support team (including the C-Suite) in coordination of large company and executive board meetings, both virtual and onsite and including any catering and conference room technology support
• Occasionally support co-CEOs with business travel & accommodation booking
• Collaborate on the management of the office expense budget and report monthly to the People Operations Manager and the Chief of Staff & Head of BizOps
• Proactively update and evolve systems and protocols for efficiency and success

• Recruiting operations
• Booking interviews: scheduling zoom interviews, coordinating in person interview days
• Work closely with the People Operations Manager to communicate with all candidates and ensure a seamless, excellent candidate experience
• Help manage candidate-related bookings and expenses such as travel and accommodation for out of state candidates
• Work with People Operations Manager and Hiring Managers on Job description creation, interview topic ideation and interview guide creation at each stage
• Keeping ATS + other recruitment trackers up to date according to interview process development
• Sourcing candidates: creating sourcing lists for new roles, writing outreach comms, actioning sourcing
• Employee experience research: salary research, pulling and organizing comp job posts, refreshing comp benefits work
• Events:
• Support People Operations Manager with organization and execution of all team events, both in office and off-sites, including team calendar management

• 0-2 years of professional experience in People/HR, Office Management, Talent Acquisition or other relevant field —preferably in a startup environment and/or in a small to medium-sized company
• Experience working within an in person office environment
• Proficiency in Google Suite and Microsoft Office Suite (including Excel, Google Cal and Google Sheets)
• You thrive in a fast-paced and delivery driven environment
• A team player with a hands on, can-do-anything attitude
• Strong proven communication, problem solving and interpersonal skills
• Detail-oriented and always thinking at least one step ahead
• An autonomous and driven self-starter
• Excellent time management and ability to prioritize numerous tasks, with proficiency handling multiple short- and long-term projects at once
• Enjoys tracking, systems and organization!
• Well spoken, courteous and professional
• You truly love supporting the smooth running of an office environment and you share a passion for people
• May be required to lift up to 25 lbs infrequently
• A passion for all things CPG, restaurants, food & drink

What we value:

Hold on to the Dream 💫 Adult life shouldn’t be boring, prioritize your work/life balance, we can build a world-class company and have fun doing it

Don’t miss the bowl for the loops 🙌 We’re all working towards the same big goals, prioritize collaboration over ego, politics, or possessiveness

Be a Fruit Loop in a world of Cheerios 🌈 Bring your whole, unique self to work, celebrate and care for everyone

Pour your own milk…and don’t be afraid to spill a little 🥛 We trust you, use your best judgment to make decisions. Mistakes are inevitable, let’s learn from them!

• Competitive salary
• Catered lunch in office
• Dog friendly office
• Unlimited cereal ✨🥣

Magic Spoon is committed to building a company that not only represents, but includes, individuals across different backgrounds and perspectives. Everyone deserves an equal seat at the breakfast table.

Magic Spoon intends to offer competitive base pay within the stated range, dependent on job-related, non-discriminatory factors such as experience, skills, and qualifications. The anticipated hourly salary range for this role is $25-30 an hour, DOE.

If transitioned to full time salaried position, the annual base salary range for this role will be $60,000 - $75,000 and will include equity and a robust benefits package.