Administrative Assistant

For immediate consideration please apply today.

Responsibilities:

• Assist in HR related tasks such as insurance open enrollment, training, compensation, employee records, and compliance
• Handle confidential information such as salaries, personal information, and company financials
• Participate in the recruitment process by posting job ads, screening resumes, scheduling interviews, and conducting initial candidate screenings
• Prepare and maintain onboarding materials, coordinate orientation sessions, and ensure all necessary documentation is completed
• Update and maintain employee records, including personnel files, compliance required items, attendance, and training logs
• Ensure HR policies and procedures comply with legal requirements and assist in maintaining company compliance with labor laws
• Serve as a point of contact for employee inquiries and provide general HR support as needed
• Assist in organizing employee engagement activities
• Provide administrative support to the accounting department, including filing and data input
• Assist with processing of office & field invoices, credit cards, and reconcile receipts
• Coordinate and work with other departments as needed to achieve optimal work production across the board
• Work with Insurance Company on COI’s that are requested by customers and account managers
• Organize and schedule meetings and appointments as necessary
• Provide recommendations and suggestions for improvements in any aspects relating to increased performance.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to handle inbound and outbound calls with professionalism
• Excellent customer service skills and a customer-oriented mindset
• Experience in data entry and maintaining accurate records
• Ability to manage email correspondence effectively and professionally
• Strong organizational skills for scheduling appointments and managing calendars
• Experience in a busy office environment, and ability to multitask efficiently
• Strong written and verbal communication skills
• Detail-oriented with high levels of accuracy in work
• Ability to work independently and as part of a team
• Strong problem-solving skills and ability to make decisions
• Willingness to learn and adapt to new processes and software as required