Office Assistant

This opportunity offers a contract to hire employment opportunity, providing an excellent platform to showcase and enhance your administrative skills.

• Efficiently manage a multi-line phone system, ensuring smooth communication within the office.
• Assist with database management, guaranteeing accurate and up-to-date records.
• Collaborate with Human Resources to coordinate new hire paperwork and maintain personnel files.
• Undertake filing tasks to ensure all documents are stored and retrieved effectively.
• Show proficiency in using basic office equipment and demonstrate basic office skills.
• Handle e-Filing tasks, ensuring the digital database is well-organized and updated.
• Adapt to a fast-paced environment, managing multiple tasks simultaneously.
• Learn quickly and prioritize tasks effectively to meet deadlines.
• Contribute to the overall office administration, fostering a productive and efficient work environment. • Minimum of two years experience in a similar role within the construction/contractor industry
• Proficiency in administrative tasks, including efficient management of correspondence and office procedures
• Familiarity with administrative office operations and office administration principles
• Proficient in the use of basic office equipment, such as printers, photocopiers and fax machines
• Demonstrable basic office skills, including typing, filing, and handling phone calls
• Proficiency in electronic filing systems and procedures
• Experience in filing, organizing, and maintaining office documents
• Experience using multi-line phone systems, including directing calls and taking messages
• Ability to work well under pressure and manage multiple tasks simultaneously
• Strong communication and interpersonal skills
• Demonstrable problem-solving skills and the ability to work independently
• Proficiency in Microsoft Office suite, including Word, Excel, and Outlook
• Must have legal rights to work in the country of employment.