[ref. j30542521] Real Estate Legal Assistant - Robert Half

Position Type: Full-Time

Company Overview:

We are representing a dynamic and growing legal firm specializing in real estate law. They are looking for a detail-oriented and proactive Real Estate Legal Assistant to join our team. If you thrive in a collaborative environment, are skilled in contract management, and enjoy handling complex transactions from start to finish, we’d love to hear from you!

Job Responsibilities:

• Review, revise, and draft real estate contracts, ensuring accuracy and compliance with all applicable laws.
• Assist attorneys in preparing leases, closing documents, and transactional documentation.
• Conduct research, distribute documents, and prepare files for closing.
• Manage closing checklists, track documentation progress, and handle all necessary steps from letter of intent to completion of the closing binder.
• Prepare documents and packages for mail, messenger, and overnight delivery.
• Complete client/matter intake forms, request conflict checks, open new files, and prepare closed files for archival.
• Provide coverage for Administrative Team members, manage incoming mail distribution, and upload documents to iManage.
• Calendar critical dates for closings, schedule appointments, and arrange meetings, conferences, and travel as needed.
• Proofread and format documents to ensure accuracy in spelling, grammar, and style.
• Run redline/blacklines for attorneys to track revisions.
• Assist attorneys with time entries for billing.
• Submit reimbursement and check requests, send reminder statements, and follow up on client invoices.
• Serve as a point of contact for clients via email and phone, delivering outstanding customer service.

Requirements:

• Minimum of 1-3 years of experience as a Legal Assistant or similar role in real estate law.
• Excellent proofreading, formatting, and grammar skills; strong attention to detail and organization.
• Proficient in Microsoft Office Suite, iManage (or similar document management systems), and redlining software.
• Professional and clear communicator with a client-service mindset.
• Ability to manage multiple deadlines and prioritize tasks in a fast-paced environment.

Benefits:

• Competitive salary based on experience
• Comprehensive benefits package, including health, dental, and vision insurance
• Paid time off and holiday leave
• Professional development opportunities