Administrative Assistant

We are offering a short term contract employment opportunity for an Administrative Assistant in San Jose, California. This role is central to our operations and will involve a variety of administrative tasks, including managing inbound and outbound calls, providing support to various departments, and maintaining inventory levels.

Responsibilities:

• Efficiently manage inbound and outbound calls, ensuring customer inquiries are resolved timely.
• Provide comprehensive administrative support across multiple departments as needed.
• Handle incoming and outgoing mail and packages, ensuring accurate delivery and receipt.
• Maintain a well-organized reception area to facilitate smooth operations.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for data entry tasks and email correspondence.
• Schedule appointments and manage calendars to ensure optimal time management.
• Monitor and maintain inventory levels, initiating restocking of supplies when necessary.
• Receive and inspect incoming shipments, checking for both accuracy and quality.
• Organize and manage stock in the warehouse or storage area, ensuring efficient use of space.
• Assist in the preparation of inventory reports and forecasts for management. • Proven ability in answering inbound calls with a customer service-oriented approach
• Demonstrated proficiency in data entry tasks
• Ability to carry out email correspondence effectively and professionally
• Experience in managing both inbound and outbound calls
• Proficiency in Microsoft Excel, including data analysis and reporting
• Skilled in using Microsoft Outlook, especially for managing emails and scheduling appointments
• Familiarity with Microsoft PowerPoint for creating presentations
• Proficiency in Microsoft Word for document creation and editing
• Experience in scheduling appointments, managing calendars, and coordinating meetings
• Excellent communication skills, both verbal and written
• Strong organizational and multitasking abilities
• Ability to work well both independently and as part of a team
• High attention to detail and accuracy in all tasks
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Prior experience in an administrative or office assistant role is preferred.