[ref. p2943018] HR/Payroll Specialist (Spanish/Korean Speaking) - Ayer
MAIN PURPOSE OF ROLE
Under the direction of the HR Manager this position is responsible for the daily administration of human resources functions covering benefits, HRIS, and payroll.
ESSENTIAL JOB FUNCTIONS:
Key Outputs Measurements / Performance Indicators
Payroll
Process and administer payroll system reporting and processing of payroll for 100+ employees
Manage Time and Attendance system and timecards for additional temporary staff
Monitor time & attendance of all employees; provide periodic time & attendance reports to leaders; notify HR Manager for any time & attendance issues.
Reconcile and audit various payroll-related activities, investigate variances, and recommend corrective actions
Manage year-end tax filing and process for all payroll adjustments
Compiles statistical and payroll data from a variety of sources to create reports for both internal and external purposes
Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary
Manage Time and Attendance system and timecards for additional temporary staff
Monitor time & attendance of all employees; provide periodic time & attendance reports to leaders; notify HR Manager for any time & attendance issues.
Reconcile and audit various payroll-related activities, investigate variances, and recommend corrective actions
Manage year-end tax filing and process for all payroll adjustments
Compiles statistical and payroll data from a variety of sources to create reports for both internal and external purposes
Researches discrepancies of payroll information and/or documentation (e.g. time sheets, leave time, salary, supplements, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing
Responsible to respond to UI, garnishment and employment verification & etc. in a timely manner
Payroll processing must be on time with zero mistakes each period.
Reports must be made timely and accurately
Audit trail must be in place and transparency in all transactions is required.
Make automate and independent judgment and decisions for any payroll issues
Benefits
Coordinate Benefit processing
Maintain group benefits data and prepare regular benefits reports
Reconcile and audit benefits insurance invoices monthly
Assist auditors for the purpose of providing supporting documentation and /or information on internal process that is required for audit
Work with 401(k) and annual census
Research and respond to inquiries relating to payroll issues. Take appropriate action to identify and resolve problems. Works closely with Human Resources Management team.
Monitor and maintain controls for the flexible benefits program and tax-sheltered annuities
Accurate insurance billing and timely employee enrollment data transmission
Efficient audits that require no additional resources and excellence in audit results
Resolve benefits problems independently with vendors in a timely manner.
HRIS
Support improvement of payroll system; or data transfer or implement process if new HRIS is implemented
Maintain HRIS System and run periodic reports to ensure data accuracy; resolve any discrepancies with HR team
Resolve HRIS system issues, updates, changes, and system integrity
Work closely with technical departments to implement process improvements, test system changes, and lead and/or collaborate on special projects
Timely and accurate updates to the HRIS to ensure that the system is a strong support tool for the HR and executive management team.
Timely provide accurate reports as needed
ADDITIONAL RESPONSIBILITIES
Responsible for maintaining absolute confidentiality relative to employee personal data and matters
Provides information as requested to employees, supervisors, internal and external auditors or other personnel by referring to policies, rules, regulations or procedures or by researching files for information
Other duties or projects as assigned by the HR Manager
KEY INTERNAL RELATIONSHIPS
HR
Accounting
Operations
Department Managers and Supervisors
KEY EXTERNAL RELATIONSHIPS
HRIS vendor
Insurance broker and vendors
Temporary Staffing vendors
Various service vendors
KNOWLEDGE & SKILLS
Good knowledge of payroll procedures and administration. Well versed with standard payroll concepts, practices and procedures
Familiar with applicable Federal, State and Local laws and regulations related to payroll function including, but not limited to, FLSA, ACA
Computer proficiency and technical aptitude with the ability to utilize MS Word and Excel and various payroll and time keeping systems
Familiarity with HRIS systems and able to run ad hoc reports are required
Must be detail-oriented and organized, able to prioritize tasks
Must be able to work discreetly and maintain confidential information
Must be a fast learner and able to work in a fast paced work environment
Strong analytical skills with the ability to understand, evaluate and make judgment on the related matters
Exceptional problem solving skills and customer service skills
Confident, independent action, initiative, and sense of urgency
Strong sense of ownership; ability to make independent decisions and take responsibility of them
EDUCATION & EXPERIENCE
Bachelor’s degree in business administration or related discipline from an accredited college required
Certified Payroll Professional (CPP) recommended but not required- 2 years of experience as a Payroll & Benefits Analyst or related profession for a mid-size multi-state company