Administrative Assistant

Job Title: Administrative Assistant

The role requires an individual with strong organizational skills, confidentiality, and the ability to build relationships.

Location: Onsite in Moline, IL. Candidates who reside outside of the Quad City area will not be considered.

Hours of Work:

Monday to Friday, 7:00 AM - 4:30 PM

Key Responsibilities:

Schedule meetings, coordinate travel arrangements, and manage appointment calendars for department managers or supervisors.

Research and respond to inquiries or concerns from internal and external customers, escalating complex issues as necessary.

Gather, create, and maintain sensitive or confidential data for reports, special projects, and timely distribution.

Update and maintain databases, systems applications, and files to ensure accuracy and accessibility of information.

Greet visitors and handle telephone calls, referring them to appropriate departments or locations.

Organize and maintain records, facilitate workflow, and ensure follow-up on pending items.

Prepare correspondence, letters, and documents on behalf of supervisors or for their signature.

Support workplace improvements by participating in or leading initiatives to enhance employee experiences.

Plan and coordinate events, meals, and recognition activities.

Provide indirect work direction to on-site contractors (e.g., facilities services, food service).

Required Skills and Qualifications:

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).

Excellent communication and relationship-building skills.

Exceptional planning, organizing, and scheduling capabilities.

Keen attention to detail and the ability to handle sensitive information with discretion.

1. 5 years of experience in administrative capacity