[ref. a17771221] Administrative Assistant

The Vaccine Operations Team manages the enrollment, inventory management and procurement, and quality assurance/compliance for all federally funded vaccine programs.Administrative Assistant Duties and Responsibilities will include but are not limited to:-Performs related work as requested by the Vaccine Ordering Manager-Routinely acts as liaison between the Vaccine Ordering Manager and departmental staff, and other providers and agencies, local and federal agencies, and community organizations and groups as needed.-Attends CDC calls and webinars as needed to gain information and updates for the team-Routinely handles complaints and requests from program providers around inventory management and utilization of the VOMs 2.0 ordering system-Educates and trains other staff as needed for any new employees, providers, or at any event VPDIP sponsors-Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply-Prepares non-routine correspondence as requested-Assembles information for speeches, staff meetings, and other purposes as needed-May take minutes at staff meetings-Operates standard office machines and equipment as necessary-Management and triage of the ServiceNOW platform where providers can request assistance through a ticked based dashboard-Support of VtrkS functionality and reporting-Strong skills within Microsoft Office, Word and Excel-Additional Vaccine Operations support as needed