Office Administrator/ Procurement Assistant

Please note: This position is a temporary-to-hire role. The selected employee will initially be working for the company through an employment agency. Based on performance, they may be considered for transition to the company’s payroll after the temporary period.

Purpose:

This role involves assisting with administrative tasks such as email management, scheduling, and inventory updates. Responsibilities include coordinating with suppliers, processing orders and invoices, and supporting production planning. Additional duties include handling customer calls and performing basic office tasks as assigned by management

Duties & Responsibilities:

• Assist with day-to-day administrative tasks, such as email management and scheduling.
• Communicate with suppliers to request and track product samples.
• Place purchase orders with suppliers and follow up to ensure deadlines are met.
• Update and maintain inventory records in the company’s system.
• Monitor orders and help coordinate shipments to ensure timely delivery.
• Collaborate with internal teams to provide updates on inventory and supplier progress.
• Prepare simple reports and summaries for management.
• Assist VP in planning and executing production
• Answering customer calls and directing them to the appropriate recipient
• Performing basic office tasks, such as filing, data entry, answering phones, transferring phone calls to employees, processing the mail (Sorting and delivering mail to employees),
• Process invoices for Customers
• Handle other administrative duties as assigned
• Perform any other assignments given by VP Operation/ CEO/Manager HR

Required Knowledge, Skills, & Abilities:

• High School Diploma.
• Strong organizational skills
• Good written and verbal communication skills, including the ability to compose emails with good grammar
• Exceptional attention to detail
• Strong mathematical skills
• Exceptional data entry skills (fast and accurate)
• Proficient with Excel
• Self-starter with strong self-initiative
• Ability to work effectively in a fast-paced environment