[ref. o09705300] Administrative Assistant

This position involves working with construction-related documentation, tracking data, and assisting in day-to-day office operations to support the success of ongoing projects.

Key Responsibilities

Contract Review and Management: Assist in reviewing, organizing, and ensuring accuracy in construction contracts and associated documents. Coordinate with project managers and legal teams to confirm contract compliance.

Phone and Communication Management:

Answer and screen phone calls professionally, directing them to the appropriate team members. Handle inquiries from clients, vendors, and subcontractors with a customer-focused approach.

Document Scanning, Filing, and Organization: Digitally and physically scan, organize, and file documents efficiently for easy access. Maintain document version control, ensuring the latest copies are always available.

Data Tracking in Excel: Use Microsoft Excel to track, update, and manage project-related data. Prepare, maintain, and share detailed reports and spreadsheets as needed.

Utilizing Microsoft Office Tools:

Create and edit documentation in Microsoft Word as required, ensuring adherence to company standards.

Scheduling and Calendar Management:

Coordinate and schedule appointments, meetings, and project timelines across internal and external teams. Maintain and update shared calendars for project management and team coordination.

For immediate consideration contact Brenda Rodriguez (865)-370-2206

To excel in this role, candidates must meet the following criteria:

Strong Organizational Skills: Ability to manage multiple tasks, maintain orderly records, and meet deadlines.

Customer Service Excellence: Exceptional communication skills with professionalism and a friendly demeanor when interacting with clients and answering phones.

Confidentiality: Commitment to upholding privacy and discretion in all work-related matters.