[ref. s7668016] Arlington - Communications Administrative Assistant

• service oriented and respectful work environment
• work-life balance
• up to 2 days of telework after 90 days of employment for non supervisors
• 1 day of telework for supervisors
• generous leave
• more holidays than the federal government, including Christmas week off
• free parking as well as free transportation to/from Ballston metro
• paid lunch breaks
• professional development tuition assistance
• tuition assistance for your children enrolled in our diocesan schools after 1 year of employment
• generous benefits, including a pension plan
• AND MORE...

The Administrative Assistant III supports the Chief Communications Officer (CCO) and the Office of Communications by performing a variety of high-level, complex, and confidential administrative duties in support of the CCO, diocesan media efforts and the Bishop of the Diocese of Arlington.

• Receives and assists/refers incoming visitors and deliveries.
• Receives, screens and directs incoming telephone calls and voicemail messages; responds directly to routine calls/voicemails. Receives, opens, reviews and directs incoming correspondence, including faxes and email; responds directly to correspondence containing routine inquiries.
• Performs routine administrative duties, including photocopying and scanning materials and preparing correspondence, briefs, reports, memos, letters and other documents using word processing, spreadsheet, and database or presentation software.
• Drafts letters and correspondence on behalf of the CCO and/or Bishop.
• Proofreads and copyedits statements, letters, press releases, and other important texts in support of the CCO and Bishop.
• Maintains the Diocesan Directory; coordinates and liaises regularly with Central Administrative Office personnel and parishes to ensure data integrity.
• Plans and maintains CCO's calendar of meetings/appointments; coordinates travel arrangements; schedules/reschedules meetings/appointments when required; arranges and maintains schedule of reservations for conference rooms when required.
• Graphically designs basic fliers, prayer cards, and similar materials.
• Coordinates, publicizes, and supports meetings and events. Responsible for all meeting logistics, including scheduling conference rooms and preparing technical needs (conference lines, video conferencing, mondopad, etc.).
• Processes expense reimbursement reports, disbursement vouchers, deposits and bankcard statements.
• Maintains an inventory of office supplies, letterhead and other collateral material.
• Serves as point of contact with printing vendor for chancery letter head and other printing projects.
• Provides confidential insights on sensitive departmental issues.
• Establishes, retrieves, and maintains computer-based and paper files and records. Maintains, secures, and protects confidential information and reports.
• Other duties as assigned by the CCO.

• Physical Demands/Working Environment

On rare occasion, evening and/or weekend work is required

• Knowledge/Skills:

• Experience with desktop and InDesign publishing and/or Photoshop a plus.
• Education Required: High school diploma or GED certificate required; completion of some business college or equivalent course work preferred.
• Years and Types of Experience: 3 - 6 years' experience in an administrative role, providing direct support to a senior level manager. Demonstrated writing, editing, and proofreading experience required.

• Pay TypeHourly

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Pay Type Hourly

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