Administrative Assistant

We are looking for an Administrative Assistant to be based in San Jose, California. This role offers a long term contract employment opportunity. As an Administrative Assistant, you will be responsible for a variety of tasks including processing and maintaining customer records, answering phone inquiries, scheduling appointments, and ensuring the smooth operation of the office.

Responsibilities:

• Efficiently process customer credit applications and maintain accurate records.
• Answer incoming calls and provide high-level customer service.
• Manage complex calendars and assist in travel arrangements.
• Coordinate logistics for meetings and conferences, both internally and externally.
• Execute special projects from conception to completion.
• Collaborate with other team members to ensure smooth operation.
• Collect data and create analysis as per business needs.
• Support new employees during the onboarding process.
• Manage stock of office items as required.
• Handle incoming and outgoing mail and other miscellaneous duties. • Proven experience in an administrative role
• Proficient in MS Office Suite
• Excellent skills in calendar management
• Experience with travel arrangements and logistics
• Ability to coordinate and manage meeting logistics
• Familiarity with onboarding processes and procedures
• Experience in coordinating meetings and events
• Knowledge of general office administration procedures
• Experience in veterans administration is a plus
• Excellent organizational and multitasking skills
• Strong communication and interpersonal skills
• Detail-oriented and able to work with minimal supervision
• High school diploma or equivalent; higher education or certifications a plus.