Payroll Administrator - Robert Half
Job Title: Payroll Specialist
Job Summary:
We are seeking a skilled and detail-oriented Payroll Specialist with multistate payroll experience to join our team. This role is critical in ensuring employees across multiple states are paid accurately and on time in compliance with state and federal regulations.The ideal candidate will possess strong expertise in state-specific tax laws, payroll compliance, and multistate payroll processing. If you are a problem solver with exceptional attention to detail and a passion for providing excellent service, this opportunity may be a great fit for you!
Key Responsibilities:
Payroll Processing: Process and administer end-to-end payroll for employees in multiple states, ensuring accuracy, compliance, and timeliness in every pay cycle.
Tax Compliance: Manage state-specific tax filings, unemployment insurance requirements, garnishments, and other deductions while staying current with regulatory changes across all applicable jurisdictions.
Data Management: Maintain employee records in payroll systems, ensuring accuracy for hires, terminations, promotions, and other employee status changes.
Auditing & Reporting: Conduct regular audits on payroll data to ensure compliance with internal standards and legal mandates. Prepare and distribute payroll reports and metrics as required.
Multistate Expertise: Act as the go-to resource for payroll-related matters across various states, providing guidance on compliance and system configurations specific to each state.
Customer Support: Address employee inquiries related to payroll, tax forms, deductions, and discrepancies promptly and professionally.Vendor Coordination: Work with third-party payroll providers, tax agencies, benefits vendors, and other partners to ensure smooth payroll operations.
Process Improvement: Identify opportunities for improving payroll processes and work with the team to implement best practices for efficiency and accuracy.
Qualifications:
Experience: Minimum of 3–5 years in payroll processing, with significant experience handling multistate payroll.Knowledge: Strong understanding of federal and state payroll tax laws, wage and hour laws, unemployment insurance, and garnishment processing.
Skills: Exceptional attention to detail, problem-solving skills, and ability to manage deadlines in a fast-paced environment.
Communication: Excellent written and verbal communication skills, with the ability to clearly explain payroll-related matters to employees and stakeholders.
If interested and qualified please apply to this listing or email your resume to jeremy.tranfaglia@roberthalf- Proficiency in Accounting Software Systems is required
- Demonstrated experience in 401k - RRSP Administration
- Familiarity with About Time software
- Comprehensive understanding of Accounting Functions
- Capability to manage Benefit Functions effectively
- Experience in handling Full Cycle Payroll
- Ability to manage Multi-state Payroll
- Experience with Payroll administration for 101 - 500 Employees