Senior Executive Assistant

The ideal candidate has 7+ years of experience supporting a C-level executive, and is equally comfortable coordinating hotel arrangements for 50+ people as they are coordinating with a contractor or picking up last-minute groceries. As part of a two-person executive assistant team, this hire will also need to be skilled at delegation, prioritization, and working collaboratively.

In this role, you will:

• Maximize CEO efficiency — off-load any and all possible errands, renewals, payments, and business/personal tasks so the CEO has more time to focus on the business.
• Remain in constant sync with calendars & schedules, ensure awareness of key work and personal commitments, and anticipate needs before they happen.
• Coordinate logistics for quarterly board meetings, quarterly kickoff meetings, executive-level meetings, large in-office events, and other business/personal gatherings.
• Book complete executive & family travel itineraries including flights, ground transportation, hotel accommodations, and supporting activities.
• Manage all aspects of loyalty points programs and travel rewards to maximize value.
• Provide technical support to ensure all systems (A/V, WiFi, security, irrigation) are best-in-class and in working order.
• Source service providers & schedule appointments.
• Handle household tasks — shopping, selling, returns, donations, setup, installation — you get the idea.
• Surprise & delight by handling things we haven’t thought of for this list.

Requirements:

• You get things done. Without sacrificing quality. Your results speak for themselves.
• You can handle constructive criticism, and understand that you will be held to a high standard.
• You love lists. You've got processes and systems in place to keep you on track.
• You are an excellent listener and have a superior memory for details. No one needs to tell you something twice. With minimal direction, you're off to the races.
• You have a critical eye. You know what quality looks like, and you won’t settle for anything less.
• You are a fantastic communicator — written and verbal. Typos irritate you, you can't stand gerunds, and grammar is (almost) your middle name.
• You are tech savvy, and all your favorite organizational tools are digital.
• You have raw intelligence.
• You understand business and personal etiquette, and can gently guide others.
• You can keep a secret. Discretion is key when you work for an executive team.
• You strive for perfection. You often go above and beyond what is asked, and you don’t wait to be assigned work. You seek out your next project yourself.
• You are caring, curious, and have a great sense of humor. Hey, it's not all about work you know!
• You must have reliable transportation and live within 30 minutes of Framingham, MA.
• You can work from home. And our office. And wherever you’re needed. You’ll work reasonable hours, but you have a 24/7 mindset. You get the point.

Benefits

With Sincere Foundation, we support organizations that address basic needs, and envision a future where everyone has the opportunity to celebrate, recognize milestones, and honor memories. We provide a fun, casual, and innovative environment where hard work is recognized and rewarded.

What We Offer:

• 100% Health, Dental & Vision coverage
• 401K Plan with Profit Share
• Annual bonus potential
• Health & Wellness stipends
• Paid time off plus 12 paid holidays & Summer Fridays
• Paid sick time
• Paid parental leave
• Childcare benefits (dependent care FSA)
• Flexible, hybrid work environment
• In-person, all-expenses-paid Team Summits (2X a year)