Administrative Assistant - In Office Position

Overview:

Certified as a Great Place To Work, our employee satisfaction and retention ranks in the 95th percentile.

Reasons you should consider a career with CCMSI:

• Culture: Our Core Values are embedded into our culture of how we treat our employees as a valued partner-with integrity, passion and enthusiasm.
• Career development: CCMSI offers robust internships and internal training programs for advancement within our organization.
• Benefits: Not only do our benefits include 4 weeks paid time off in your first year, plus 10 paid holidays, but they also include Medical, Dental, Vision, Life Insurance, Critical Illness, Short and Long Term Disability, 401K, and ESOP.
• Work Environment: We believe in providing an environment where employees enjoy coming to work every day, are provided the resources needed to perform their job and claims staff are assigned manageable caseloads.

The Administrative Assistant assists various teams and account managers with all administrative functions and work planning. Many of these duties are also performed for various associations within CCMSI.

Responsibilities:

• Prepares client service agreements for executive approval using appropriate template.
• Prepares contracts and addendum for executive approval using appropriate legal language using template and appropriate legal language.
• Provide administrative assistance to various managers with special projects, correspondence, file preparation, risk reminders, newsletters, invoices, websites, and coordination, and all day-to-day activities as required.
• Coordinate meetings; schedule rooms, arrange for supplies, appropriate meals and beverages, as well as coordinate meeting agendas and notices.
• Coordinate all aspects for meeting packet development as required.
• Coordination of all Purchase Requisition/Check Requests as required.
• Types, proofreads, and responds to correspondence and mail when appropriate. Handle confidential correspondence and reports with professionalism.
• Coordinate special projects with Administrative Team as required
• Schedule car rentals and hotel reservations as needed and prepare appropriate paperwork.
• Provide backup assistance for RFP coordination/development.
• Serves as a resource on various committees for special projects as an administrative support as needed to assist in change management.
• Performs other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent oral and written communication skills.
• Individual must be a self-starter with strong organizational abilities.
• Ability to coordinate and prioritize required.
• Ability to operate general office equipment and perform clerical duties.
• Flexibility, initiative, and the ability to work with a minimum of direct supervision a must. Discretion and confidentiality required.
• Ability to work as a team member in a rapidly changing environment.
• Reliable, predictable attendance within client service hours for the performance of this position.
• Responsive to internal and external client needs.
• Ability to clearly communicate verbally and/or in writing both internally and externally.

Education and/or Experience

Associates degree in Business or four year’s related business experience required.

Computer Skills

Advanced with Microsoft Office programs including Word, Excel, PowerPoint and Outlook

Certificates, Licenses, Registrations

None required.

CORE VALUES & PRINCIPLES

Responsible for upholding the CCMSI Core Values & Principles which include: performing with integrity; passionately focus on client service; embracing a client-centered vision; maintaining contagious enthusiasm for our clients; searching for the best ideas; looking upon change as an opportunity; insisting upon excellence; creating an atmosphere of excitement, informality and trust; focusing on the situation, issue, or behavior, not the person; maintaining the self-confidence and self-esteem of others; maintaining constructive relationships; taking the initiative to make things better; and leading by example.

CCMSI is an Affirmative Action / Equal Employment Opportunity employer offering an excellent benefit package including Medical, Dental, Prescription Drug, Vision, Flexible Spending, Life, ESOP and 401K.

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