Administrative Assistant Ii

Compensation: $41,005 - $70,831 per year

Job Description:

The Administrative Assistant will play a key role in supporting the department's smooth operation and organizing various activities such as faculty meetings, graduation events, and travel arrangements.

Responsibilities:

• Greet visitors and respond to inquiries or requests, advising the Chairperson on matters requiring attention.
• Review, route, and prioritize incoming mail.
• Schedule and organize faculty meetings, prepare agendas, and ensure that minutes are recorded and distributed.
• Maintain inventory of office supplies and equipment, and place orders as necessary.
• Assist with the preparation of departmental and ACS reports.
• Ensure the office space and front desk remain clean and organized.
• Process paperwork related to purchasing, including orders, requisitions, and invoices, and maintain monthly expense logs.
• Coordinate and prepare travel for faculty.
• Assist with events such as Open House, graduation, and orientation.
• Maintain the department's website.
• Initiate faculty contracts as appropriate.
• Perform additional administrative duties as assigned.

Qualifications:

• Education: High School Diploma or GED required.
• Experience: Minimum of three years of experience as an administrative assistant.
• Preferred Skills: Experience with Microsoft-based software and cloud-based tools (Google Docs, Sheets, Drive, etc.), and Adobe.